Video tutorials

Videos about the functionality and features of our timetable software.

1.Introduction to GHC, the timetable software for schools (v2)

GHC is suitable for any educational institution where weekly academic timetables are required.

This video tutorial shows the basic operation of GHC through its three components: the planner, the engine and the editor.

2.Preliminary considerations to use GHC (v3)

It provides information on issues that should be considered before starting to use GHC.

It details the operating environment of GHC and its potential uses. In this video tutorial we will list those complements that will allow you to extract more efficient use from the complete application.

3.Using the help (v4)

It shows the use of context help from GHC.

The best way to get further information about GCH is the use of the context help in the screens you are watching at that moment.

4.First steps with GHC (v5)

It displays the creation of a very simple timetable.

You will see how a simple timetable is created, setting the timeframe, subjects, groups, teachers, classrooms and class units. The engine will resolve the timetable, and will be presented in the editor.

5.How to use the GHC engine (v6)

GHC engine is a powerful tool to find the solution of a specific timetable.

Through a complex algorithm, GHC engine is able to find a solution. Not only that, but it is also able to optimize it from the preferences defined by the user.

6.Timetable framework setting (v11)

The video explains how to define the timetable framework.

You can see how to define a timetable with several breaks or a midday stop. It also details whether multiple frames, a different timetable for each day, or that sections have different duration, are needed.

7.Make different timetables each week (v26)

GHC offers the possibility of configuring different weekly timetables. This allows, for example, to organize four-monthly timetables, two timetables in alternate weeks, or to plan an academic year of up to six weeks with different weekly contents.

The video details how to configure several weeks indicating those in which the different subjects are taught, for instance, the option to maintain the same position in the timetable, etc…

8.How to set up classrooms (v12)

This video shows the adjustment possibilities of the classroom to find optimal results.

It explains what the specific classrooms, anonymous classrooms and set of classrooms are. Moreover, the video presents those optimization criteria that are related to the classroom and the possible changes in classroom from the editor.

9.How to add class units (v13)

This video tutorial shows how to insert and manage class units.

The class units are the main elements that must fit to solve the timetable. This video displays how to create and edit these entities, how to configure them to be simultaneous among them, and how to use selectors and filters.

10.Properties of the class units (v14)

Other optional conditions for class units are detailed.

This video reveals how to configure the class units to meet certain hard and soft conditions. For example, that they are taught in consecutive or not consecutive days, on different days, or they have a changeable weekly distributions.

11.How to set up the teachers’ options (v15)

The video describes the attributes and characteristics of teachers.

You can set up different options in the teachers’ list, such as free periods, the balance of the daily workload, or the timetable compression. These conditions should be observed strictly or weighted to obtain best timetables.

12.Non-class units (v16)

It explains what they are and how non-class units are configured in GHC.

Meetings and on-call hours - which may be in school times or breaks - , and other complementary activities are not class units.

13.Working with subgroups (v31)

A subgroup is a group of students that can belong to one or several groups.

Depending on the academic management application you are working with, it will be necessary to use subgroups to facilitate the process of exchanging configuration data and the timetable resolved. But it is important to use it only if your academic manager supports this feature, otherwise it may cause failures in the exchange.

14.The engine (v17)

This video shows how the engine works, and how to maximize the perks it offers.

The engine is a tool used to obtain timetables, and to achieve an optimization according to user-defined criteria.

15.Debugging impossible conditions (v29)

The aim of these processes is to purify the conditions that prevent complete and optimal solutions.

GHC engine is very powerful and, if the solution exists, it will find it. The problem is that it is not always possible to know quickly if the solution exists and the conditions that may prevent the results.

16.Editor characteristics (v18)

The video offers the general characteristics of the editor.

It shows the different perspectives of the timetable in windows and tabs, display options of the solution, the use of .gri files, and several print formats that can be used: pdf, html and excel.

17.Use of the editor (v19)

This video tutorial explains how to modify finished timetables with the editor.

It details some options that allow to modify a finished timetable ensuring its validation; move, create, modify or delete class units.

18.Result projection on the planner (v20)

This video tutorial describes how to open and optionally project a result on the planner.

When you open a result in the planner, it will offer you the possibility to pre-set the position in which the class units were placed.

19.Assessment board meetings (v25)

This video tutorial shows you how to create assessment board meetings for each group with their teachers, based on an existing timetable.

You will learn how to create assessment board meetings, how to limit the number of sections in which they can be held, and how to optimize the space of the meetings.

20.Music schools (v32)

This video shows how to use GHC in order to create a timetable for music schools and for those educational institutions in general where individualised timetables are needed.

In music schools, both collective and individual subjects are taught, with the peculiarity that good timetables are needed for every student.

24.Groups’ assistant (v8)

The groups’ assistant is an additional tool of GHC that can be used optionally to organize groups of students in each course.

This wizard allows to automatically generate all the class units of the groups that are part of each course. The divisions and unions of students of different groups will be created, where it is necessary to teach elective subjects.

27.GHC Web App and Mobile App (v27)

GHC offers the possibility to publish a file in GHC Web App and view it through the GHC Mobile App (Android and iOs).

The video details how to access the application from different profiles: manager, teacher or student. You will also be able to view how to publish the timetable, so that, it is available in mobile applications.

28.Absence manager teacher profile (v28)

This video tutorial shows a practical case of using the absence management application for the teacher's profile, within GHC Web App and GHC Mobile App.

The absences and substitutions management is a daily task to be fulfilled by the teachers and the school management. This tool allows a complete control of them, in order to register and view them.

Finally, the possibility of registering absences from the mobile device provides great agility and time saving for the teachers, notifying the educational institution immediately, and allowing to speed up the possible substitution of the absence.

29.Absence manager head of studies profile (v30)

This video tutorial shows a practical case of using the absence management application for the profile of the head of studies, within GHC Web App and GHC Mobile App.

The absences and substitutions management is a daily task to be fulfilled by the teachers and the school management. This tool allows a complete control of absences and substitutions, in order to register and view them.

This module also provides a large amount of information about the number of teachers available to cover an absence, either they are on duty or they are free during the time of the class unit that needs to be replaced. It also allows the creation of reports on absences and substitutions, both on a daily basis and between any two dates.

Finally, the possibility of registering absences from the mobile device provides great agility and time savings for the teachers, notifying the educational institution immediately, and facilitating the possible substitution of the absence.

30.GHC subscription process (v23)

In this video you will be able to follow in detail how the GHC subscription process is carried out through the website

The video shows the steps you must follow to subscribe to GHC; how to enter the GHC website with your credentials, whether you are already a user or whether you need to register.

31.GHC Lite Subscription (v24)

This video explains in detail what a GHC Lite subscription is.

It shows you how to activate GHC, and how it works. You'll see how easy it is to set up the timetable you need and how to create it automatically with the GHC engine.

Online presentation

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